RHB Banking Group

Description

Primary Objective:

Provide effective secretarial and administrative support to the Group Treasurer, Pillar Heads and team members. This includes scheduling calendars for them, follow-up the meetings minutes input process, travel arrangements, staff claims approval, correspondence, staff AL/MC/ML, inventory supply ordering, filing, proofreading, organization chart updating, coordinating reports issued by other divisions.

Key Responsibilities:

Manage and maintain Group Treasurer, Pillar Heads and team members’ calendar: Prioritize meetings according to the level of importance, coordinate full range of meetings, event and travel arrangement, provide agenda/supporting documents for all meetings (internally & externally).
Act as a gatekeeper yet ensure deadlines are being met.
Ensure follow up actions from meetings are completed.
Communicate effectively with all staff.
Conserve HOT’s time by reading, researching and routing correspondence: drafting letters and documents via e-mail and hardcopy; collecting and analyzing information; initiating telecommunications.
Compose, produce, edit and proof-reads, reformat and distributes correspondence and reports.
Screen all phone calls and visitors, resolve inquiries and requests.
Update organizational charts/staff movements; and provide support as needed to a larger functional team.
Maintain strict confidentiality and interact professionally with all level of staff.
Manage Group Treasurer and Pillar Heads Claims & leaves.
Monitor staff AL/MC/ML.
Maintain office supplies inventory to ensure the smooth day-to-day operation. Coordinate and plan logistics for special events (within/cross division).
Photocopy and maintain proper and up-to-date filing system to make sure files/records are easily accessible.
Undertake other duties as assigned.

Requirements

Requirements:
Diploma - Diploma in PSC.

Minimum of 3 years working experience as secretary to Senior Management.

Microsoft Office
Good interpersonal skills
Good communication skills
Good with problem solving

Benefits

Dental, Education support, Miscellaneous allowance, Medical, Loans, Sports (e.g. Gym), Parking, Vision, Regular hours, Mondays - Fridays, Casual Business Wear, Performance Based Rewards

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